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Executive Assistant

 

We believe in the global impact of research from China

Are you interested in helping to make a global impact? Are you looking for a dynamic job in academic publishing, working with authors, editors and the research community at large? Then come join our great team at KeAi in Beijing as

 

Executive Assistant

Combining more than 160 years of knowledge and experience between its founders Chinese Science Publishing & Media and Elsevier, KeAi is an Open Access publisher of high quality, international scientific journals.

 

Job title: Executive Assistant

 

Location: KeAi Beijing Office

No. 16, North Street, Donghuangchenggen, Dongcheng District, Beijing

 

Purpose of the Job:

As Executive Assistant you support KeAi management’s effectiveness and play a key role in the efficiency of the company’s daily administrative, financial and logistical operations.

        

Key Responsibilities and Activities:

  • Company administration: preparing, processing and archiving contracts, preparing and distributing meeting minutes, monitoring and handling company mail
  • Finance support: providing support to the finance manager by preparing and processing payments, collecting invoices and providing administrative support in financial matters
  • Management assistance: maintaining management’s schedules by planning and scheduling meetings, teleconferences and travel; supporting internal and external management communications
  • Logistical operations: maintaining office supplies, book meeting rooms for conferences and team meetings, assist in ad hoc operational matters

 

General Competencies:

  • Communication: excellent communication skills; able to understand and process information effectively, fluent in Mandarin and English, both speaking and writing
  • Organization: able to prioritize, effectively manage your own and others’ time and efficiently keep agenda’s, accurately administer internal and external correspondence and formal documents
  • Teamwork: self-starter, can work independently, but collaborates well with colleagues and customers, flexible

 

General Qualifications:

  • Master's degree in business administration and/or communications
  • Computer skills: Proficient in Outlook, Word, Excel, PowerPoint
  • 1 - 2 years’ professional experience
  • Experience working in an international company
  • Excellent Mandarin and English language skills (written and oral)

 

Apply for this Position:

Please send your CV and a cover letter to liuxiaoying@keaipublishing.com

 

 

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