Guide for Authors

About the journal

Aims and scope

Quantum Review Letters is an interdisciplinary journal dedicated to publishing cutting-edge research in the field of quantum information, from basic science to technology and applications, including but not limited to quantum computing, quantum cryptography, quantum communication, quantum precise measurement, quantum security, such as optical devices, superconducting circuits, atomic and ion trap systems, topological quantum computing, atomic defects in solids, hybrid quantum circuits, cavity quantum electrodynamics, superconducting resonators, optical cavities, mechanical systems, single photon sources and detectors, amplification engineering methods, quantum metrology, quantum sensing, quantum control, quantum relay, quantum networks, quantum error correction, infrastructure and architectures, quantum resistant algorithm, quantum algorithm, and quantum software.

Peer review

This journal follows a single anonymized review process. Your submission will initially be assessed by our editors to determine suitability for publication in this journal. If your submission is deemed suitable, it will typically be sent to a minimum of two reviewers to assess the scientific quality. The decision as to whether your article is accepted or rejected will be taken by our editors. This decision is final.

Our editors are not involved in making decisions about papers which:

  • they have written themselves.

  • have been written by family members or colleagues.

  • relate to products or services in which they have an interest.

Any such submissions will be subject to the journal's usual procedures and peer review will be handled independently of the editor involved and their research group.

  1. All manuscripts are reviewed by the editorial office. Any papers which fail to meet the basic standards of the journal will be desk-rejected for reasons like out of scope, ethical conflicts, high similarities, lack of originality, flaws in research design or methods, etc. The editorial office will reassign selected papers to the Editor-in-chief.  

  2. The Editor-in-chief will invite multiple reviewers to review the paper or assign an editorial board member to invite reviewers to review this paper.

  3. After at least two reviewers give their reviews and comments, the Editor-in-chief (or the assigned Editor) provides feedback to the authors, based on reviewer comments and his own review comments.

  4. When the author submits the revised manuscript, the assigned editor and Editor-in-chief will collaborate to make a final decision.

  5. For submissions from the Editor-in-Chief, Associate Editors, Guest Editor(s), other journal Board members, and authors who have conflicts of interest with them, we ensure that the paper is handled confidentially by a different team member.

  6. For submissions to Special Issues; if there are conflicts of interest between the Guest Editor(s) and authors, the submissions will be handled by another Editor from the Editorial Board who will manage the peer review process and make the decision whether to accept or reject the paper after peer review.

Read more about peer review.

Open access

This is an open access journal: all articles will be immediately and permanently free for everyone to read and download. To provide open access, this journal has an open access fee (also known as an article publishing charge APC) which needs to be paid by the authors or on their behalf e.g. by their research funder or institution.

Creative Commons Attribution (CC BY)
Lets others distribute and copy the article, create extracts, abstracts, and other revised versions, adaptations or derivative works of or from an article (such as a translation), include in a collective work (such as an anthology), text or data mine the article, even for commercial purposes, as long as they credit the author(s), do not represent the author as endorsing their adaptation of the article, and do not modify the article in such a way as to damage the author's honor or reputation.

Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)
For non-commercial purposes, lets others distribute and copy the article, and to include in a collective work (such as an anthology), as long as they credit the author(s) and provided they do not alter or modify the article.

Article Publishing Charge (APC)

As an open access journal with no subscription charges, a fee (Article Publishing Charge, APC) is payable by the authors, or their institution or funders, to cover the costs associated with publication. This ensures your article will be immediately and permanently free to access by everyone.

Ethics and Policies

Ethics in publishing

Authors must follow ethical guidelines stated in Elsevier's Publishing Ethics Policy.

Submission declaration

When authors submit an article to a journal it is implied that:

  • the work described has not been published previously except in the form of a preprint, an abstract, a published lecture or academic thesis. See our policy on multiple, redundant or concurrent publication.

  • the article is not under consideration for publication elsewhere.

  • the article’s publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out.

  • if accepted, the article will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder.

Submissions to KeAi journals are automatically screened using iThenticate's CrossCheck within the editorial system to detect plagiarism issues including instances of overlapping and similar text in submitted manuscripts. Details can be found here. High similarity papers will be desk rejected.

ORCiD ID: Our journal supports the use of ORCiD ID. Authors are encouraged to provide ORCiD ID at submission.

Authorship

All authors should have made substantial contributions to all of the following:

  1. The conception and design of the study, or acquisition of data, or analysis and interpretation of data.

  2. Drafting the article or revising it critically for important intellectual content.

  3. Final approval of the version to be submitted.

All authors should agree to be accountable for all aspects of the work to ensure that the questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.

Changes to authorship

The editors of this journal generally will not consider changes to authorship once a manuscript has been submitted. It is important that authors carefully consider the authorship list and order of authors and provide a definitive author list at original submission.

The policy of this journal around authorship changes:

  • All authors must be listed in the manuscript and their details entered into the submission system.

  • Any addition, deletion or rearrangement of author names in the authorship list should only be made prior to acceptance, and only if approved by the journal editor.

  • Requests to change authorship should be made by the corresponding author, who must provide the reason for the request to the journal editor with written confirmation from all authors, including any authors being added or removed, that they agree with the addition, removal or rearrangement.

  • Only in exceptional circumstances will the journal editor consider the addition, deletion or rearrangement of authors post acceptance.

  • Publication of the manuscript may be paused while a change in authorship request is being considered.

  • Any authorship change requests approved by the journal editor will result in a corrigendum if the manuscript has already been published.

  • Any unauthorised authorship changes may result in the rejection of the article, or retraction, if the article has already been published.

Declaration of interests

All authors must disclose any financial and personal relationships with other people or organizations that could inappropriately influence or bias their work. Examples of potential competing interests include:

  • Employment

  • Consultancies

  • Stock ownership

  • Honoraria

  • Paid expert testimony

  • Patent applications or registrations

  • Grants or any other funding

The Declaration of Interests tool is encouraged to be completed.

Authors with no competing interests to declare should select the option, “I have nothing to declare”.

The resulting Word document containing your declaration should be uploaded at the “attach/upload files” step in the submission process. It is important that the Word document is saved in the .doc/.docx file format. Author signatures are not required.

We advise you to read our policy on conflict of interest statements, funding source declarations, author agreements/declarations and permission notes.

Funding sources

Authors must disclose any funding sources who provided financial support for the conduct of the research and/or preparation of the article. The role of sponsors, if any, should be declared in relation to the study design, collection, analysis and interpretation of data, writing of the report and decision to submit the article for publication. If funding sources had no such involvement this should be stated in your submission.

List funding sources in this standard way to facilitate compliance to funder's requirements:

Funding: This work was supported by the National Institutes of Health [grant numbers xxxx, yyyy]; the Bill & Melinda Gates Foundation, Seattle, WA [grant number zzzz]; and the United States Institutes of Peace [grant number aaaa].

It is not necessary to include detailed descriptions on the program or type of grants, scholarships and awards. When funding is from a block grant or other resources available to a university, college, or other research institution, submit the name of the institute or organization that provided the funding.

If no funding has been provided for the research, it is recommended to include the following sentence:

This research did not receive any specific grant from funding agencies in the public, commercial, or not-for-profit sectors.

Declaration of generative AI in scientific writing

Authors can declare the use of generative AI in scientific writing upon submission of the paper. The following guidance refers only to the writing process, and not to the use of AI tools to analyse and draw insights from data as part of the research process:

Generative AI and AI-assisted technologies should only be used in the writing process to improve the readability and language of the manuscript.

The technology must be applied with human oversight and control and authors should carefully review and edit the result, as AI can generate authoritative-sounding output that can be incorrect, incomplete or biased. Authors are ultimately responsible and accountable for the contents of the work.

Authors must not list or cite AI and AI-assisted technologies as an author or co-author on the manuscript since authorship implies responsibilities and tasks that can only be attributed to and performed by humans.

The use of generative AI and AI-assisted technologies in scientific writing can be declared by adding a statement at the end of the manuscript when the paper is first submitted. The statement will appear in the published work and should be placed in a new section before the references list. An example:

Title of new section: Declaration of generative AI and AI-assisted technologies in the writing process.

Statement: During the preparation of this work the author(s) used [NAME TOOL / SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the published article.

The declaration does not apply to the use of basic tools, such as tools used to check grammar, spelling and references. If you have nothing to disclose, you do not need to add a statement.

We advise you to read our policy for authors on the use of generative AI and AI-assisted technologies for Elsevier.

Please note: to protect authors’ rights and the confidentiality of their research, this journal does not currently allow the use of Generative AI or AI-assisted technologies such as ChatGPT or similar services by reviewers or editors in the peer review and manuscript evaluation process. We are actively evaluating compliant AI tools and may revise this policy in the future.

Preprint sharing

Authors may share preprints, anywhere and at any time, in line with Elsevier's article sharing policy. Sharing preprints, such as on a preprint server, will not count as prior publication.

We advise you to read our policy on multiple, redundant or concurrent publication.

Writing and Formatting

File format

We ask you to provide editable source files for your entire submission (including figures, tables and text graphics). Some guidelines:

  • Save files in an editable format, using the extension .doc/.docx for Word files and .tex for LaTeX files. A PDF is not an acceptable source file.

  • Lay out text in a single-column format.

  • Use spell-check and grammar-check functions to avoid errors.

We advise you to read our Step-by-step guide to publishing with Elsevier.

Title page

You are required to include the following details in the title page information:

  • Article title. Article titles should be concise and informative. Please avoid abbreviations and formulae, where possible, unless they are established and widely understood, e.g., DNA).

  • Author names. Provide the given name(s) and family name(s) of each author. The order of authors should match the order in the submission system. Carefully check that all names are accurately spelled. If needed, you can add your name between parentheses in your own script after the English transliteration.

  • Affiliations. Add affiliation addresses, referring to where the work was carried out, below the author names. Indicate affiliations using a lower-case superscript letter immediately after the author's name and in front of the corresponding address. Ensure that you provide the full postal address of each affiliation, including the country name and, if available, the email address of each author.

  • Corresponding author. Clearly indicate who will handle correspondence for your article at all stages of the refereeing and publication process and also post-publication. This responsibility includes answering any future queries about your results, data, methodology and materials. It is important that the email address and contact details of your corresponding author are kept up to date during the submission and publication process.

  • Present/permanent address. If an author has moved since the work described in your article was carried out, or the author was visiting during that time, a "present address" (or "permanent address") can be indicated by a footnote to the author's name. The address where the author carried out the work must be retained as their main affiliation address. Use superscript Arabic numerals for such footnotes.

Abstract

You are required to provide a concise and factual abstract. The abstract should briefly state the purpose of your research, principal results and major conclusions. Some guidelines:

  • Abstracts must be able to stand alone as abstracts are often presented separately from the article.

  • Avoid references. If any are essential to include, ensure that you cite the author(s) and year(s).

  • Avoid non-standard or uncommon abbreviations. If any are essential to include, ensure they are defined within your abstract at first mention.

Keywords

You are required to provide 1 to 7 keywords for indexing purposes. Keywords should be written in English. Please try to avoid keywords consisting of multiple words (using "and" or "of").

We recommend that you only use abbreviations in keywords if they are firmly established in the field.

Tables

Tables must be submitted as editable text, not as images. Some guidelines:

  • Place tables next to the relevant text or on a separate page(s) at the end of your article.

  • Cite all tables in the manuscript text.

  • Number tables consecutively according to their appearance in the text.

  • Please provide captions along with the tables.

  • Place any table notes below the table body.

  • Avoid vertical rules and shading within table cells.

We recommend that you use tables sparingly, ensuring that any data presented in tables is not duplicating results described elsewhere in the article.

Figures, images and artwork

Figures, images, artwork, diagrams and other graphical media must be supplied as separate files along with the manuscript. We recommend that you read our detailed artwork and media instructions. Some excerpts:

When submitting artwork:

  • Cite all images in the manuscript text.

  • Number images according to the sequence they appear within your article.

  • Submit each image as a separate file using a logical naming convention for your files (for example, Figure_1, Figure_2 etc).

  • Please provide captions along with the artwork.

  • Text graphics may be embedded in the text at the appropriate position. If you are working with LaTeX, text graphics may also be embedded in the file.

Artwork formats

When your artwork is finalized, "save as" or convert your electronic artwork to the formats listed below taking into account the given resolution requirements for line drawings, halftones, and line/halftone combinations:

  • Vector drawings: Save as EPS or PDF files embedding the font or saving the text as "graphics."

  • Color or grayscale photographs (halftones): Save as TIFF, JPG or PNG files using a minimum of 300 dpi (for single column: min. 1063 pixels, full page width: 2244 pixels).

  • Bitmapped line drawings: Save as TIFF, JPG or PNG files using a minimum of 1000 dpi (for single column: min. 3543 pixels, full page width: 7480 pixels).

  • Combinations bitmapped line/halftones (color or grayscale): Save as TIFF, JPG or PNG files using a minimum of 500 dpi (for single column: min. 1772 pixels, full page width: 3740 pixels).

Please do not submit:

  • files that are too low in resolution (for example, files optimized for screen use such as GIF, BMP, PICT or WPG files).

  • disproportionally large images compared to font size, as text may become unreadable.

Figure captions

All images must have a caption. A caption should consist of a brief title (not displayed on the figure itself) and a description of the image. We advise you to keep the amount of text in any image to a minimum, though any symbols and abbreviations used should be explained.

Provide captions in a separate file.

Color artwork

If you submit usable color figures with your accepted article, we will ensure that they appear in color online.

Please ensure that color images are accessible to all, including those with impaired color vision. Learn more about color and web accessibility.

For articles appearing in print, you will be sent information on costs to reproduce color in the printed version, after your accepted article has been sent to production. At this stage, please indicate if your preference is to have color only in the online version of your article or also in the printed version.

Generative AI and Figures, images and artwork

Please read our policy on the use of generative AI and AI-assisted tools in figures, images and artwork, which states:

  • We do not permit the use of Generative AI or AI-assisted tools to create or alter images in submitted manuscripts.

  • The only exception is if the use of AI or AI-assisted tools is part of the research design or methods (for example, in the field of biomedical imaging). If this is the case, such use must be described in a reproducible manner in the methods section, including the name of the model or tool, version and extension numbers, and manufacturer.

  • The use of generative AI or AI-assisted tools in the production of artwork such as for graphical abstracts is not permitted. The use of generative AI in the production of cover art may in some cases be allowed, if the author obtains prior permission from the journal editor and publisher, can demonstrate that all necessary rights have been cleared for the use of the relevant material, and ensures that there is correct content attribution.

Supplementary material

We encourage the use of supplementary materials such as applications, images and sound clips to enhance research. Some guidelines:

  • Cite all supplementary files in the manuscript text.

  • Submit supplementary materials at the same time as your article. Be aware that all supplementary materials provided will appear online in the exact same file type as received. These files will not be formatted or typeset by the production team.

  • Include a concise, descriptive caption for each supplementary file describing its content.

  • Provide updated files if at any stage of the publication process you wish to make changes to submitted supplementary materials.

  • Do not make annotations or corrections to a previous version of a supplementary file.

  • Switch off the option to track changes in Microsoft Office files. If tracked changes are left on, they will appear in your published version.

We recommend you upload research data to a suitable specialist or generalist repository. Please read our guidelines on sharing research data for more information on depositing, sharing and using research data and other relevant research materials.

Video

This journal accepts video material and animation sequences to support and enhance your scientific research. We encourage you to include links to video or animation files within articles. Some guidelines:

  • When including video or animation file links within your article, refer to the video or animation content by adding a note in your text where the file should be placed.

  • Clearly label files ensuring the given file name is directly related to the file content.

  • Provide files in one of our recommended file formats. Files should be within our preferred maximum file size of 150 MB per file, 1 GB in total.

  • Provide "stills" for each of your files. These will be used as standard icons to personalize the link to your video data. You can choose any frame from your video or animation or make a separate image.

  • Provide text (for both the electronic and the print version) to be placed in the portions of your article that refer to the video content. This is essential text, as video and animation files cannot be embedded in the print version of the journal.

We publish all video and animation files supplied in the electronic version of your article.

For more detailed instructions, we recommend that you read our guidelines on submitting video content to be included in the body of an article.

Research data

Data linking

Linking to the data underlying your work increases your exposure and may lead to new collaborations. It also provides readers with a better understanding of the described research.

If your research data has been made available in a data repository there are a number of ways your article can be linked directly to the dataset:

  • Provide a link to your dataset when prompted during the online submission process.

  • For some data repositories, a repository banner will automatically appear next to your published article on ScienceDirect.

  • You can also link relevant data or entities within the text of your article through the use of identifiers. Use the following format: Database: 12345 (e.g. TAIR: AT1G01020; CCDC: 734053; PDB: 1XFN).

Learn more about linking research data and research articles in ScienceDirect.

Article structure

References

Submitting your Manuscript

Submit online

Our online submission system guides you through the process steps of entering your manuscript details and uploading your files. The system converts your article files to a single PDF file used in the peer-review process.

Editable files (e.g., Word, LaTeX) are required to typeset your article for final publication. All correspondence, including notification of the editor's decision and requests for revision, is sent by email.

Please follow this link to .

After Receiving a Final Decision

Copyright

Authors will be asked to complete a publishing agreement after acceptance. The corresponding author will receive a link to the online agreement by email.

Permission for copyrighted works

If excerpts from other copyrighted works are included in your article, you must obtain written permission from the copyright owners and credit the source(s) within your article using Elsevier’s permission request and license form (Word).

Proof correction

To ensure a fast publication process we will ask you to provide proof corrections within two days.

Corresponding authors will be sent an email which includes a link to our online proofing system, allowing annotation and correction of proofs online. The environment is similar to Word. You can edit text, comment on figures and tables and answer questions raised by our copy editor. Our web-based proofing service ensures a faster and less error-prone process.  

You can choose to annotate and upload your edits on the PDF version of your article, if preferred. We will provide you with proofing instructions and available alternative proofing methods in our email. 

The purpose of the proof is to check the typesetting, editing, completeness and correctness of your article text, tables and figures. Significant changes to your article at the proofing stage will only be considered with approval of the journal editor.  

Responsible sharing

We encourage you to share and promote your article to give additional visibility to your work, enabling your paper to contribute to scientific progress and foster the exchange of scientific developments within your field. Read more about how to responsibly share and promote your article.   

Post-publication amendments

Errata and Corrigenda

We will publish a correction of your article if a significant error is discovered after publication. An Erratum will be published if we introduced the error; a Corrigendum if the author introduced the error.

Retractions

Articles may be withdrawn, retracted, removed or replaced after publication if they contain substantial errors that cannot be corrected by publishing an Erratum or a Corrigendum, or if ethical violations come to light after publication.

Getting Help and Support

Author support

We recommend that you visit our Journal Article Publishing Support Center if you have questions about the editorial process or require technical support for your submission. Some popular FAQs: 

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